1. The Science Photographer of the Year competition (the “Competition”) is organised and managed by The Royal Photographic Society (“The RPS”).
2. The Competition is open to anyone irrespective of age or photographic experience. You do not have to be a member of The RPS to enter.
3. The Competition is an open submission, in that there are no subject categories.
4. The Competition closes for entries at 23:59 hrs BST on 19th July 2019 (the “Closing Date”).
5. Each entrant may enter no more than five images through the online submission system.
6. For entrants aged 18 years or over at the Closing Date, a one-off charge is payable to enter The Competition. This is £15 per person, with a discounted rate of £12 per person for members of The RPS.
7. Entrants aged under 18 at the Closing Date may enter The Competition without payment. By entering The Competition in this age group, the entrant agrees that The RPS may contact them and their parent or legal guardian to verify their age.
8. Each image file submitted may be no larger than 10MB. Images must be submitted in JPEG format and sRGB colour space. Any files submitted in any other image format (e.g. TIFF, PSD, etc.) may fail to upload to the system and will not be accepted.
9. Images must not include watermarks or anything that allows the author of the work to be identified.
10. Limited manipulation of images is allowed, for example simple contrast adjustment. However, The RPS reserves the right to reject any image that, in its sole opinion, has been overly processed or where any processing has affected the scientific validity of the content.
11. During the online submission process, entrants will be asked to provide a title for each image along with a brief caption. The title must not include the name of the entrant or any other information by which the entrant may be identified.
12. Images that have been selected previously for other leading competitions of The RPS (for example, International Images for Science, International Photography Exhibition, Members’ Biennial) are not eligible for selection.
Selection and Exhibition
13. The initial selection of submitted images will be made by The RPS, with the successful images advancing to consideration by a selection panel appointed by The RPS. The selection panel will decide upon a shortlist of around 100 images. From these, two winning images will be selected, one by an entrant under 18 years of age (“Young Science Photographer of the Year”) and one by an entrant of 18 years or over (“Science Photographer of the Year”).
14. All images will be reviewed and/or selected anonymously.
15. Successful images will be eye-catching and have a strong science content or relevance. Photographic quality of the image will also be considered.
16. The RPS reserves the right to exclude any image for any reason at its sole discretion.
17. The decision of the selection panel is final and no correspondence will be entered into concerning selection.
18. The RPS will arrange for prints to be made of the selected images and mounted for exhibition at no further cost to the entrants.
20. The RPS will pass personal data for the purpose of running the Competition to third-party suppliers including: Stripe (for payment), ApplePay (for payment), Kyoso (for managing receipt of entries) and, in the case of selected entrants, to the Science Museum Group and any future exhibition venue.
21. Your personal data will not be shared with third parties for any unrelated activity.
Copyright and Reproduction of Images
22. The copyright and other intellectual property rights remain the property of the first owner of the work – this is normally the photographer.
23. Images submitted to the Competition must not infringe the rights of any third party.
24. The entrant will indemnify The RPS against any claim brought by any third party in respect of any rights relating to images the entrant has submitted.
25. The entrant grants The RPS a licence to reproduce, without payment, any submitted image for the purposes of publicity and promotion in connection with the Competition and the activities of The RPS, including (without limitation) in The RPS Journal, on The RPS website and through social media.
26. Wherever any such image is used by The RPS, the photographer will be credited.
27. Where any exhibition venue wishes to create merchandise items from any submitted image, The RPS will put them in direct contact with the photographer to discuss terms and payments. For the avoidance of doubt, The RPS will not be a third party to any such agreement.
Acceptance of Terms and Conditions of Entry
28. By submitting any entry to the Competition, you state that you have read and understood these Terms and Conditions and you agree to be bound by them.